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Submit to Alchemy Film and Moving Image Festival 2020

The tenth edition of Alchemy Film and Moving Image Festival will take place 30 April – 4 May 2020.
Read more about Alchemy Film and Moving Image Festival – Alchemy Film & Arts’ flagship event – here.

There are two ways to submit a film to our festival: via the form at the bottom of this page, or via FilmFreeway.

In submitting a film via the form at the bottom of this page, you agree to the Terms of Entry listed below.

TERMS OF ENTRY

1. ELIGIBILITY

i. Once a film is submitted it may not be withdrawn.

ii. We welcome films of any subject matter by artists from any stage of their career.

iii. Although all submissions are considered, for the 2020 festival we favour films completed after 1 January 2019. We also favour films that have not been publicly shown before in Scotland.

2. SUBMISSIONS DEADLINE AND FORMAT

i. All submissions must be received by us before the end of 15 December 2019.

ii. Submissions must be received in the form of a password-protected or private online preview (ie. Vimeo or equivalent) alongside any password needed for access. The link and password must remain valid until 6 May 2020.

iii. We no longer accept submissions in the form of physical media or previews via file transfer sites such as Dropbox, WeTransfer, YouSendIt etc. 

3. ENTRY FEES

i. All submissions made through the submissions form at the bottom of this page must be paid for, unless otherwise agreed to by a member of the festival programming team. If a submission is made without payment, it will not be reviewed. Entry fees are as follows:

Earlybird Fee (until 1 September 2019) = £5 per submission;
Regular Fee (from 1 September 2019) = £8 per submission.

ii. Alchemy Film & Arts is committed to making the festival submissions process as accessible and open to everyone as possible. If your personal circumstances prevent you from paying our submission fees, please contact us here regarding a fee waiver, fully explaining your circumstances.

4. SCREENING FEES AND INSTALLATION SUPPORT

i. We pay a token fee of £20 for each short or medium-length film (up to 60 minutes) selected for our screenings programme, and £40 per each feature-length film (more than 60 minutes) selected for our screenings programme. All payments will be made via PayPal after the festival.

ii. If your submission is with a distributor we will require you to negotiate a screening fee waiver with them if your work is accepted. 

iii. In the case of moving-image installations and expanded cinema proposals, we provide operational support and technical assistance where possible, including a skilled on-site technician, AV equipment, curatorial guidance, and photographic documentation.

5. NOTIFICATIONS

You will be notified of selection via email in early March 2020, if not before.

6. PRINT TRAFFIC

i. Final screening copies of selected works should be received by us four weeks from the notification date.

ii. We regret that we cannot cover inbound shipping costs of final screening copies. We can cover the return cost of 16mm prints. Hard drives and USBs cannot be returned unless they are received with an appropriate, pre-paid addressed envelope.

iii. In the case of digital screening copies, we prefer to receive final screening copies electronically. 

7. PERMISSIONS

i. All necessary permissions, releases and clearances will have been obtained by the submitting individual in advance for participation in the festival. The submitting individual bears full legal responsibility for ensuring permissions have been granted for the use of any and all copyrighted material in the submitted works for the purpose of the festival screening.

ii. Where the work has an existing distribution partner, sales agent or other third party with a legal or financial interest in the work, the submitting individual will have gained permission for inclusion in this festival on the basis of these terms and conditions prior to submission.

iii. The person submitting the form must possess the right to accept these terms and conditions.

iv. The information you submit will not be shared with any third party beyond the immediate staff and selection panel of Alchemy Film and Moving Image Festival. We will never share any of your data with anyone else.

v. We may add your email address to our mailing list, and mail you details about the forthcoming festival, our events, residencies, future Alchemy calls for entries and other relevant opportunities from time to time. We will not share your information with anyone other than Alchemy Film & Arts, and you can unsubscribe at any time. You can view our full privacy policy here.

SUBMISSION FORM

In the event of selection, your name will be listed in festival publicity materials as it is typed here, including formatting such as ALL-CAPS.
In the event of selection, the title of your submission will be listed in festival publicity materials as it is typed here, including formatting such as ALL-CAPS.
Please use "Hours: Minutes: Seconds" - e.g., a film lasting 6 minutes and 45 seconds should be listed 00:06:45.
Please provide a short description of the submitted work (30-100 words).
Please tell us as much information as possible about your proposal, including technical requirements or support needed. In the case of installations we strongly favour proposals that are conceived with an exhibition context in mind.
Please note that films completed after 1 January 2019 have a higher chance of selection.
Please list all countries of production that apply. We welcome submissions from all countries.
Please list the name and address of the distributor/print holder.
In the event of selection, a world premiere would mean the film has not screened publicly before its screening at Alchemy Film and Moving Image Festival 2020. An international premiere would mean its screening at Alchemy Film and Moving Image Festival would be its first outside its country of origin. A European premiere would mean its screening at Alchemy Film and Moving Image Festival would be the first inside Europe. A UK premiere would mean it has screened outside of the UK but not within the UK. A Scottish premiere would mean it has previously been screened in England and/or Wales and/or Northern Ireland but not Scotland.
Please list any previous or forthcoming public screenings of this work including festivals and gallery installations.
Drop a file here or click to upload Choose File
Maximum upload size: 134.22MB
Please upload one image from the submitted film for publicity materials should it be selected. File size limit: 134 MB.
Please provide a link to a password-protected or private online preview as outlined in Point 2ii in the Terms of Entry.

Your contact details

Please include international dialling code if outside the UK.
Drop a file here or click to upload Choose File
Maximum upload size: 134.22MB
You can upload anything else you would like us to see here - CV, biography, filmography, press release or other promotional material.
Drop a file here or click to upload Choose File
Maximum upload size: 134.22MB
If your film is selected and you decide to visit the festival, we will need a passport photo for your festival pass. It helps us if you attach it here in advance.
If you have received a fee waiver, please enter your fee waiver code here.
Please select 'Yes' if you are happy for your film to be considered for future events curated by Alchemy, including programmes at other national and international festivals. We will always request your permission for your film to be included in such events.
By ticking Yes you are giving consent to be added to our mailing list. We send newsletters out regarding our events, opportunities and other relevant developments. We won’t share your information with anyone other than Alchemy Film & Arts, and you can unsubscribe at any time. You can view our full privacy policy here.
The information you have entered on this form will be used for the purposes of reviewing your entry and will not be distributed to any third party.

Equal Opportunities Monitoring

By completing the following section you assist us in our ongoing commitment to the widest possible involvement and inclusion in all aspects of our work, as outlined in our Equalities, Diversities and Inclusion Action Plan.

INTERNAL Programming

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INTERNAL Reviewing