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PRINT TRAFFIC COORDINATOR: ALCHEMY FILM AND MOVING IMAGE FESTIVAL

We are seeking an experienced Print Traffic Coordinator to help deliver the twelfth edition of our flagship event, Alchemy Film and Moving Image Festival, which takes place in Hawick, Scottish Borders, 28 April – 2 May 2022.


CONDITIONS 

Term: 7 February – 6 May 2022 
Fee:
£4000 (13 weeks, estimated 3 days per week) 
Location:
Hawick, Scottish Borders
Accountable to:
Michael Pattison, Alchemy Film & Arts Director


ABOUT THE ROLE  
This is a key technical role and is integral to the successful delivery of Alchemy Film and Moving Image Festival 2022. Working closely with the festival team, the Print Traffic Coordinator will ensure receipt and coordination of final screening copies of all films selected for the festival. 

The Print Traffic Coordinator will maintain a database of selected films, artists and distributor contacts, liaise directly with filmmakers and distributors, track screening copies, attend screen-tests of all films, and work with captioners, audio describers and projectionists to ensure that Alchemy’s commitments to access and the highest possible screening quality are upheld.

Alchemy Film and Moving Image Festival is the flagship annual event of Alchemy Film & Arts; the biggest event of its kind in Scotland, it is internationally known for the attention it gives to artists, audiences, curation and care. The twelfth edition of our festival will be delivered in-person in Hawick, with a selection of films also available online. 

Alchemy takes pride in balancing support for established and emerging artists, in its screening conditions and communications, and in its policies of inclusion and equality: a core percentage of our festival programme each year consists of work submitted via open call, while we continue to offer sliding-scale ticket prices and fee waivers to all artists on a no-questions-asked basis.


KEY RESPONSIBILITIES

  • Liaising with filmmakers and distributors to ensure timely delivery of film screening copies 
  • Maintaining a database of films due for delivery, with filmmaker/distributor contacts and their status 
  • Ensuring all selected films for all strands of the festival are received in advance of screen-testing 
  • Downloading and transferring films from online services (Dropbox, WeTransfer) to Alchemy’s master hard drive 
  • Handling delivery of 16mm prints where appropriate
  • Sending all films for captioning and audio description where appropriate 
  • Checking all screening copies by watching both pre- and post-captioning / audio-description 
  • Delivering screening copies to projectionist for transfer to DCP 
  • Attending test screenings at Alchemy’s screening venue(s) 
  • Logging return addresses and returning analogue film prints to filmmakers post-festival 
  • Additional duties or duties different from those described above, related to the core activities of delivering the festival, may also be required

REQUIREMENTS 

  • Highly organised, with meticulous attention to detail 
  • Exceptional regard for written grammar 
  • Good grasp of access and inclusion measures
  • Skilled in the use of spreadsheets and databases for assets tracking and contact management 
  • Ability to anticipate problems before they arise 
  • Ability to work to deadlines in a high-pressured environment 
  • Excellent written and verbal communication skills 
  • Knowledge of video editing software and video hosting platforms
  • Knowledge of film screening formats 
  • Prior experience of print traffic coordination or a similar task
  • Prior experience of working in a festival or event management context 

HOW TO APPLY 

Please send a CV and Cover Letter outlining your relevant experience and why you’re interested in the role of Print Traffic Coordinator to Michael Pattison: michael@alchemyfilmandarts.org.uk. 

Deadline: Wednesday 26 January 2022 (1pm)
Interviews: Tuesday 1 February 2022

Alchemy Film & Arts is committed to improving equality and equity across the arts. Our Inclusivity Policy can be found here: https://alchemyfilmandarts.org.uk/inclusivity-policy/.


Image: ‘Inheritors’, Webb-Ellis, Alchemy Film and Moving Image Festival 2019, photographed by Ollie Benton