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OPPORTUNITY: PRINT TRAFFIC COORDINATOR

ALCHEMY FILM AND MOVING IMAGE FESTIVAL

The festival is the flagship annual event of Alchemy Film & Arts. Founded in 2010 as a three-day event featuring 33 films, it has grown to be one of the leading festivals of experimental film and artists’ moving image. Encompassing 10 installations, five expanded cinema performances, 11 shorts programmes, a filmmakers’ symposium and our much-loved final-day film walk, the 2019 edition screened 147 works across five intense days.

Alchemy takes pride in balancing support for established and emerging artists, and in its policies of inclusion and equality: a core percentage of our festival programme each year consists of work submitted via open call. Likewise, in addition to our ongoing efforts to keep ticket prices as low as possible, we also offer fee waivers for artists unable to pay submission fees. More information about Alchemy Film and Moving Image Festival can be found here.

ROLE SPECIFICATIONS

Print Traffic Coordinator
This role is integral to the successful delivery of Alchemy Film and Moving Image Festival 2020. Alchemy select around 130 short films and features per year. Working closely with the festival team, the Print Traffic Coordinator will ensure receipt and coordination of final screening copies of all films selected for the festival. The Print Traffic Coordinator will maintain a database of selected films and artists and distributor contacts, liaise directly with filmmakers and distributors, tracking screening copies, and attend screen-tests of all films.

Responsibilities

  • Liaising with filmmakers and distributors to ensure timely delivery of film screening copies
  • Maintaining a database of films due for delivery, with filmmaker/distributor contactsand their status
  • Ensuring all selected films for all strands of the festival are received in advance of screen-testing
  • Downloading and transferring films from online services (Dropbox, WeTransfer) to Alchemy’s master hard drive
  • Handling delivery of 16mm prints
  • Checking all screening copies by watching them through
  • Delivering screening copies to projectionist for transfer to DCP
  • Attending test screenings at Alchemy’s main screening venue to check for playback errors
  • Logging return addresses and returning film-media to filmmakers post-festival
  • Providing Alchemy Film & Arts with a copy of all the working documents related to workon the festival before the end of the contract
  • Additional duties or duties different from those described above, related to the core activities of delivering the festival, may also be required  

Requirements

  • Highly organised, with meticulous attention to detail
  • Skilled in the use of spreadsheets and databases for tracking and contact management
  • Ability to anticipate problems before they arise
  • Ability to work to deadlines in ahigh-pressured  
  • Excellent written and verbal communication skills
  • Knowledge of film screening formats
  • Prior experience of print traffic coordination or a similar task
  • Prior experience of working in a festival or event management context

Conditions
Reporting to: Production Director, Alchemy Film & Arts
Term: 2 March – 8 May 2020
Fee: £1450
Location: Alchemy Film & Arts, Hawick, Scottish Borders

This contract for services is offered on a freelance, self-employed basis. The parties to this agreement will agree a schedule of deliverables on a month by month basis. The contractor will invoice monthly for agreed contracted deliverables.

Due to the nature of Alchemy Film and Moving Image Festival, the post will often require working during evenings and weekends.

During the festival – including immediately before and after – contractors will be required to be available full-time for a 10-day period from Monday 27 April to Wednesday 6 May.

APPLICATION

Please send a CV and Cover Letter outlining your relevant experience and why you’re interested in the role of Print Traffic Coordinator to: recruitment@alchemyfilmandarts.org.uk.
Please specify in your email subject heading your name and the role you are applying for.

Deadline: Midnight, Monday 13 January 2020
Interview: Wednesday 29 January 2020